Reimbursement Request Form

Instructions for Submitting a Reimbursement Request

Students must use the Reimbursement Request Form to submit any reimbursement request. Before submitting, please carefully review and follow the instructions below to ensure your request is processed without delay.

1. Login Requirement

Use the link below to access the Reimbursement Request Form. When prompted to log in, you must login using your AIMS-provided OneDrive account. This is the same username and password you use daily to join virtual classes through Microsoft Teams.

Reimbursement Request Form

Students will not be able to submit this form without valid login credentials. If you experience any issues logging in, please contact the IT Support Desk for assistance.

2. Complete Reimbursement Request Form in Full

All sections of the form must be completed in their entirety. Incomplete forms or forms with missing information will not be processed and may be subject to rejection.

3. Upload Supporting Documents After Submission

After submitting the form, you are required to upload all supporting documentation in your CoreCampus Student Portal.

Supporting documents may include, but are not limited to:

• Proof of registry examination (results of registry exam)
• Proof of any other reimbursable expense, along with applicable results or documentation

4. Upload Required Documents to Correct Placeholders in Student Portal

After logging into your Student Portal, locate the following placeholders and upload the required documents:

• Registry Exam Proof
• Reimbursement/Support Doc
  • For all required proof related to your reimbursement request (excluding registry exams)
• Void Check – Only if you are opting for ACH payment

Please ensure the correct placeholders are used as applicable to avoid delays in processing.

5. Processing Time and Communication

Once the form is submitted and all supporting documents are uploaded in CoreCampus, it will take 10–14 business days to process and review your request. After the review process is complete, you will receive communication indicating whether your request has been approved or rejected.

Please make sure to provide a correct email address when submitting the form. If the email address entered is incorrect, you will not receive automated emails regarding the status of your reimbursement request. Failure to follow the instructions above may result in processing delays or rejection of your reimbursement request.

If you have questions or need non-technical assistance, please reach out to your clinical coordinator.