Academic Standing Policy

Purpose of Academic Standing Policy

The goal of the Academic Standing Policy is to provide overall guidance and clarity to students who face academic issues. The policy applies to all students at any time in their course of study at AIMS Education. 

If a student receives three warnings and/or probation during their course of study, for any reason, their academic record may be reviewed by the Academics Department and can lead to termination.

Academic Warning (Policy A)

Applicable for non-core courses in MRI, DMS, CVT, DCS, NDT, ST, and MA; and all courses in ENDO, SPT, PhT, MBC, CMT, EKG/PHL, and PHL.

Academic Warning

A minimum of 75% is required to pass a course.* At the discretion of the instructor, students who fail a quiz or quizzes and/or the midterm, must meet with the Academics Department (program director/academic affairs administrator).

In the applicable courses, tutoring is not provided. Students are encouraged to have their questions answered during, before, and after class or during breaks. Instructors are available before and after class to meet with the students to answer any of their questions. Additionally, information regarding instructor office hours is posted outside the Instructors Room.

*Certain programs require students to maintain a 3.0 GPA in order to progress in the program (see Grading Policy for details). Students, in these programs, who do not maintain a 3.0 GPA, may be counseled to transfer to a less strenuous program.

Academic Probation

If a student fails the course or the final exam retake, they are placed on academic probation. On academic probation, students are given the following options:

  1. Receive counseling about options to transfer to a new program.
  2. Repeat the course when it is next available. Additional costs may apply.
  3. Receive an academic plan while continuing progression in the program. At the discretion of the program director and academics department, academic plans may be given for emergency, family, or medical situations, as well as other extenuating circumstances.

If a student transfers to another program, successfully repeats the course, or completes an academic plan, he or she is removed from academic probation.

Academic Warning (Policy B)

Applicable for core courses in MRI, DMS, CVT, DCS, NDT, ST, and MA. All academic warnings are per course.

First Academic Warning - Quiz or Exam

Students who fail an exam (quiz or test) must meet with the Academics Department (program director/academic affairs administrator). Study plans issued to students must be completed in a certain period and must detail the work accomplished.

Second Academic Warning - Quiz/Exam and Midterm Exam

Students who fail an exam or quiz, and the midterm, are placed on academic probation and may have to complete an academic improvement plan and/or a statement of purpose. Also, students must meet with the Academics Department to review their academic record.*

Third Academic Warning - Quiz/Exam, Midterm Exam, and Final Exam

Students on academic probation who fail the final exam are eligible for an exam review.  Students are provided an exam review before the final exam retake.  If the student fails the final retake, at the end of the course, the student is eligible to:

  1. Receive counseling about options to transfer to a new program.
  2. Repeat the course when it is next available. Additional costs may apply.

Final Exam

Students, who are not on academic probation and fail the final exam, are allowed a final exam retake. Students are provided an exam review before the final exam retake.  If the student fails the final retake, at the end of the course, the student must complete prepaid academic tutoring of up to 10% of the course.*  Students will be given a second chance to retake the final exam at the end of the academic tutoring. The tutoring and the retake must be completed within 30 days of the date of the failed exam. The maximum grade a student can earn on a retake is 75%. If a student fails the final retake, the options are as follows:

  1. Receive counseling about options to transfer to a new program.
  2. Repeat the course when it is next available. Additional costs may apply.

* The academics department and program director determine if tutoring is required upon review of the student’s academic record. Tutoring will be provided based on the availability of instructors. Any required tutoring will be at the student’s expense. Financial aid is not available to pay for academic tutoring.